Frequently Asked Questions

VoLog is a campaign notebook for your tabletop sessions: it captures what happens, organizes your sessions, and returns chronicles ready to reread or share.

No. VoLog stays discreet during play: no forced prompts, no extra steps. You keep playing; your memories are compiled in the background.

Yes. One person is enough to keep the storyline clear. The GM can ignore VoLog without any impact on the table.

The “How it works” page is available from the footer, in the “Resources” column.

Not necessarily: VoLog adapts to how you take notes.

If you like writing in VoLog, do it during or after the session. If you prefer paper, scan your pages and let VoLog clean them up. And if you don’t want to write anything, start the Discord bot: it keeps the chronicle while you play.

VoLog returns a clear storyline: summary, narrative journal, romanced recap, or bullet points. You pick what helps you prep the next scene.

You decide. Everything is private by default. When you share a campaign or a session, only the ready chronicle is visible; drafts and raw notes stay hidden.

In your Profile, pick the language under “Interface language”. It sets the default used for the app, emails, and redirects when no locale is provided in the URL.

The language switcher in the header also updates your preference when you are signed in.

Not yet. Drag‑and‑drop reordering is not available in the editor right now.

To change position, use cut/paste or reinsert the image where you need it.

Click the image to reveal the alignment options and resize frame.

Sizes and positioning are preserved inside the note.

You reached your plan limit (image count or storage).

Observer: 1 image, 1 MB. Chronicler: 10 images, 10 MB. Archivist: 50 images, 50 MB.

Use the “View subscriptions” link to open the plans page and increase your quota.

Open the media library from a session or the editor.

The library is limited to the active campaign (or to the session if it is not linked to a campaign). You can filter by session if needed.

You can see both used images and unused images (not referenced), reinsert an image, or delete it. Deleting removes it from all notes and frees your quota.

The quota shown matches the active campaign. In one-shots, it applies only to the session.

When the quota is almost full, a link to subscriptions appears so you don’t get blocked.

The library lists uploaded images for the active campaign (or one-shot session), including unused images.

Character avatars, session illustrations, and handwritten note scans are not included.

Click the image to select it, then press Delete or Backspace.

You can also place the cursor just before or after the image and use the same key.

The workshop menu is identical on mobile and desktop: same entries, the same compact onboarding, and the same credits/plan information.

If a section appears missing, make sure you are inside a campaign or session. The compact onboarding only appears when a selection is active.

Writing happens in the raw note.

From the Session page, use the “Open the raw note” button. The Session page is for context and reading.

The “Session summary” is shown by default and can be edited directly on the page, with continuous automatic saving.

It still stays secondary: VoLog generates summary and illustration from the raw note only.

On campaign sessions, two cards (“Session PCs” and “Session NPCs”) let you link the relevant characters.

Use “Link a PC/NPC to the session” to attach existing characters, or “Create a new PC/NPC” to create the character first from the campaign page.

PCs are prefilled from the previous session, and NPCs can be detected from the raw note. One-shots do not display this module.

On sessions attached to a campaign, links are shown in one merged list.

Campaign links are shared automatically across all sessions in that campaign. Session-specific links stay visible only on the current session.

When adding a link, choose the scope. In one-shots (no campaign), links are always session links.

Only your own content: your current raw note, previous notes in your campaign or session, and linked preferences/characters. No external sources are used.

No. VoLog Search cannot see scenario content or GM books. It cannot cheat or disclose secrets that are not in your notes.

No. If nothing relevant is in your notes, it says so instead of guessing or inventing. Its role is to help you retrieve what you already wrote.

Your notes are yours. They are not pooled or shown to other players unless you choose to share. You can delete your data whenever you want.

You can end a capture in progress, revoke a public link, or delete your content from your workspace. No hidden retention.

Yes, a minimal audience measurement is used to understand which pages are visited and improve the experience.

URLs are anonymized (parameters removed and identifiers masked), and this tracking is not used to profile your content.

Only page views (page, title, and anonymized path). No note or campaign content is analyzed for this tracking.

Use the “Edit your cookie preferences” link in the footer, under the Legal column.

They power your VoLog ateliers (rewrites, summaries, illustrations, VoLog dialogue). Each action uses a few VoLog Credits based on depth.

You can buy a one-off pack to keep going right away. Packs are available no matter your plan, including Observer.

Observer: 50 VoLog Credits at signup, packs available.

Chronicler: 500 VoLog Credits per month, advanced rewrites, standard illustrations.

Archivist: 1,500 VoLog Credits per month, VoLog Dialogue, wider context handling, premium visuals.

Paid plans start with a 7-day trial, no commitment. You can cancel during the trial and nothing is charged. After the trial, the subscription continues at the chosen rate (monthly or annual) until you cancel.

It is only to save your card for recurring payments. The amount is €0, it clears automatically, and nothing is charged before the trial ends or the next renewal.

Share your referral link. When someone new signs up with that link and activates a paid plan, the benefit triggers for both of you.

The referred player gets -20% off the first month. The referrer receives 250 VoLog Credits as a thank-you. There is no limit to how many friends you can refer.

The benefit applies to the referred player’s first paid subscription (Chronicler or Archivist). The referrer’s credits arrive after the referred player’s first successful payment, even if the referrer is on a free plan.

/volog start: starts recording in the current voice channel (linked VoLog account required) and posts the public consent message.

/volog stop: stops capture and sends the recording to VoLog.

/volog follow mode: choose whether the bot follows your voice channel changes automatically (automatic mode) or stays put (manual mode, default).

/volog follow now: in manual mode, moves the bot to your current voice channel.

/volog status: shows your session status (channel, duration, consent counts, message link).

/volog setup (admin): checks capacity and provides links to invite Recorder bots.

/volog help: reminder of how it works and a link to the workspace.

One bot can join only one voice channel. To cover multiple channels at the same time, invite additional Recorder bots to the server (links provided by /volog setup). Each Recorder handles one voice channel.

The bot can follow only the person who started the recording:

- in manual mode (default), nothing moves until that person runs /volog follow now;

- in automatic mode, the bot moves when they switch voice channels.

If the bot ends up alone, it disconnects automatically after about 2 minutes.

In the Audio Inbox, first start the transcription of your recording. Once finished, link the audio to a session (existing or new).

You will then be redirected to the session’s raw note to generate the final text.

Once the audio is transcribed and linked, open the raw note. Click on “Generate from Discord”.

Verify the detected speakers in the window, then start the generation. VoLog will then draft the session content while filtering out off-game chatter.

A player runs /volog start in the voice channel. A public message appears so everyone can opt in or out. /volog stop stops capture. The recording then appears in VoLog, inside the Audio Inbox: generate the transcription (if needed), then link the audio to a session (transcription must be finished).

After linking, you are redirected to the session raw note. You can then complete it from the transcription (confirmation + one time only). Note generation uses VoLog Credits.

No session without a public message. Anyone can stay in the voice channel while refusing to be recorded. If someone refuses recording, capture stops for that person immediately.

Never. No commercial messages are posted in Discord. The server does not play any sales role.

Yes, anytime. Removal is immediate and does not affect the server. Chronicles already created stay in your VoLog space.

Audio files exist only to produce the cleaned raw note (no off-topic, rules talk, or meta). Once the audio is linked, transcription is done and the raw note generated, files and temporary data are purged.

Otherwise, retention is capped at 45 days from the recording start, with reminders 30, 15, and 5 days before deletion. At D+45 files are deleted automatically.

Join us via the invite link Discord server.

Only the raw audio transcription. No generated note is shared, and another user’s information is never used.

Each participant generates their own note inside their VoLog space (note generation cost is theirs). Sharing is a copy: once accepted, it cannot be removed. Only the transcription cost can be shared.

Yes. Each invite (email + notification) can be declined. You can also opt out of transcription shares in your account settings.